Legal notice and disclaimer

Accountor’s data protection policy

Goals of the data protection policy

Data protection covers the protection of persons’ private life, and the private life is protected by other rights when processing personal data.

We adhere to national and EU-level data protection regulations and official recommendations and guidelines, and all of our processes and policies are based on the applicable legislation.

The data protection policy describes the essential rights of clients, employees and other interest groups pertaining to the use of their personal data in connection with Accountor group’s business. The data protection policy describes the rights and obligations of the data processor when processing personal data. When implementing data protection, particular attention is paid to the confidentiality of personal data and to ensuring that unauthorised parties do not have access to the data and that the data are not used in a manner harmful to the subject.

Data protection is integrally connected to information security. Accountor has a written information security policy, which specifies the policies in place in Accountor group on implementing information security.

Personal data registers at Accountor

Accountor processes personal data in its customer register, personnel register, marketing register, vendor/supplier register and recruitment register.

Acquiring, processing and deleting data

The processing of personal data is based on the person’s consent or another premise set forth in legislation. Personal data are processed only because of a justified reason and only to the extent and as long as necessary with respect to the purpose of use. Attempt is made to ensure the correctness of the data used, and the data is updated from the person in question or from other reliable sources. When the data is no longer necessary for their purpose, the data is destroyed appropriately.

The data is used for the purposes described when collecting it, to the extent permitted by applicable law. The data is disclosed only on specifically described or statutory grounds and only to specifically named or statutory recipients. 

The personal data is used for producing the service and for customer relationship management.

Disclosure of personal data

Data is disclosed to the extent required and permitted by law, for example, to authorities, insurance companies or employee pension funds. Data may be disclosed outside of the EU/EEA member states in conformance with legislation.

Responsibility for implementation of data protection

Business and group management bears the responsibility for implementing data protection within their own business units. The entire Accountor staff has been trained regarding data protection.  We have a data protection officer in the Accountor group who is in charge of data protection and who supervises and develops the implementation of data protection in the group.

Business units are responsible for data protection also when outsourcing data processing. Business units are responsible for their selected partners adhering to data protection requirements.

If a client outsources the processing of personal data to Accountor, the client remains as the controller of the personal data and Accountor is a processor of the data. The client is responsible for having the appropriate right to process and disclose the personal data. Accountor is responsible for processing personal data in its operations in conformance with legislation. A written agreement is always made between the client and Accountor, also describing the data protection responsibilities between the parties.

Ensuring data protection

Data protection matters are part of the orientation of new employees handling personal data and is also a repeating theme of training for all employees.

All persons processing personal data are bound by statutory or separately agreed and documented obligation of non-disclosure.

The use of information systems that contain personal data is controlled with user management solutions or other documented procedures. Log data are collected for all registers at a detail level prescribed by law or otherwise sufficient.

Procedure in case of compromised data protection

If it is suspected or detected that data protection is compromised, the matter will be investigated without delay and the parties that must be informed of the compromising will be informed as required by law. The registered party whose data protection has been compromised will be notified without delay, provided that such notification is called for in order to carry out rectifying measures or limit the damage.  Also the data protection officer is notified of the compromising. If an anomaly has taken place, rectifying measures are taken immediately, and these measures are reported appropriately.

Group-level legal notice

PLEASE READ THESE TERMS AND CONDITIONS BEFORE ACCESSING AND USING THE ACCOUNTOR GROUP'S WORLD WIDE WEB PAGES

By accessing Accountor Group's WWW-pages you agree to the following terms and conditions. Do not use these pages if you do not agree to all terms and conditions that follow.

These WWW-pages, including the contents of each individual page, or collection of the pages, or any data or other materials that may be accessible via the pages, are fully owned by Accountor Group. Copyright (c) 2014 Accountor Corporation. All rights reserved.

Accountor Group does not warrant that Accountor Group's Web pages will be uninterrupted or error-free. Accountor Group shall not be liable for any direct or indirect damages, lost profits or for business interruption arising out of the use of or inability to use Accountor Group Web service.

The use of Accountor Group Web and the content therein, is permitted for own personal use only and not for commercial use or distribution in any case. Accountor Group consents to you browsing Accountor Group Web on your computer, or printing extracts from these pages for your personal use only.

You are allowed to store extracts from Accountor Group's pages on your computer and to print copies of them for your personal non-commercial use only. You are allowed to use and to distribute necessary minor extracts from Accountor Group's pages to provide direct linkage to the pages or linkage by Internet search services. Any other kind of use, reproduction, translation, adaptation, arrangement, distribution or storage of Accountor Group's pages in any form and by any means, in whole or in part without the prior written permission from Accountor Group is strictly prohibited.

Accountor Group WWW-pages are provided as they are and without warranties of any kind either express or implied made in relation to the correctness, accuracy, reliability or availability of these pages or otherwise. Accountor Group does not warrant that these pages or the server that makes them available are free of viruses or of other harmful components. Accountor Group reserves the right to revise the WWW-pages or withdraw access to them at any time.

By submitting material to us e.g. by e-mail or via Accountor Group Web, you agree that the material will not contain any item that is unlawful or otherwise unfit for publication, you will thereinafter own materials or have the right submitting them, you inform Accountor Group if any third party rights are violated in relation to the material you submit, and you do not take action against Accountor Group in relation to material that you submit. Accountor Group does not and cannot review the content submitted by users of Accountor Group Web and is not responsible for such content.

Any dispute related to the use of these pages will be settled by the district court in Helsinki, Finland in accordance with the laws of Finland.